Processing Fee Pass-Through
Add payment processing fees directly to customer totals and protect every invoice.
First month free — plans from $19/mo
Charge the fees back. Let AI do the invoicing.
What KoPay does
Fee pass-through built in
01
AI invoice drafting
02
Voice-to-invoice input
03
Smart price suggestions
04
Stripe-powered payments
05
AI-powered tools for service businesses
Smart invoicing. Less time in the office.
Professional Invoices
Create branded invoices with line items, taxes, and due dates in minutes.
Estimate-to-Invoice Flow
Send estimates for approval and convert accepted ones to invoices in one click.
Customer CRM
Keep contact info, notes, and history together so every document stays linked.
Payment Tracking
Track draft, sent, paid, overdue, and void statuses with clear visibility.
Reports & Insights
Monitor revenue trends, outstanding balances, and document activity.
Team Access
Invite employees and manage permissions from a single business settings area.
Smart Price Suggestions
As you type a line item description, KoPay surfaces your historical average price — weighted toward recent invoices so suggestions stay current with your real rates.
Recurring Invoices
Schedule invoices to generate automatically on a weekly, monthly, or yearly cadence with configurable lead time before the due date.
Product Catalog
Build a catalog of your products and services with SKUs, pricing, and color-coded categories for fast line item selection on any invoice.
Invoice Attachments
Attach photos, contracts, or job documentation directly to any invoice and keep every relevant file in one place.
AI Invoice Drafting
Describe the job in plain English — or just speak it — and KoPay generates your line items instantly, matching your product catalog and pulling from your real pricing history.
Learns Your Business
Every invoice makes the AI smarter. KoPay builds a profile of your services, pricing patterns, and terminology so every draft gets more accurate over time.
Meet your AI invoice assistant
From job description to ready-to-send invoice in seconds.
Stop retyping the same line items on every invoice. Describe the job in plain English — or tap the mic and speak it from the job site — and KoPay instantly drafts your line items by matching your product catalog and pulling from your real pricing history.
KoPay builds a profile of your business behind the scenes: your common services, typical labor rates, parts you use, and how you describe your work. Every invoice you create makes that profile richer — so the AI gets more accurate over time, not just generically smart.
- Matches your product catalog — no made-up items
- Uses your real pricing history, not generic estimates
- Voice input — describe the job hands-free on site
- Learns your business — improves with every invoice
You describe the job
"Replaced 3 outlets and installed a ceiling fan. 2.5 hours labor at $85/hr."
KoPay drafts in seconds
- Outlet Replacement × 3$195.00
- Ceiling Fan Installation$125.00
- Labor — 2.5 hrs @ $85$212.50
- Total$532.50
Items matched from your catalog & pricing history. Review, adjust, and send — or voice-record the next job while you drive to it.
How it works
From signup to paid invoice in a few steps
Fee pass-through built in
KoPay automatically adds the processing fee to every invoice — customers see the exact charge before they pay.
Let AI draft your invoices
Describe the job in plain English — or speak it — and KoPay generates line items from your catalog and pricing history. Review, adjust, and send in seconds.
Get paid without absorbing fees
Collect payments online and keep your margins intact on every transaction.
Simple pricing
Plans that grow with your business
Start on the free plan, or pick a paid plan and get a 60-day free trial — try KoPay on real jobs before your card is ever charged.
Free
Free
Get started free with limited AI usage.
- 1 user
- Unlimited invoices & estimates
- Limited AI usage
- Upgrade anytime
Solo
$19/mo
For one-person shops. Add apps as you need them.
- 1 user
- Unlimited invoices & estimates
- Online card payments
- Apps à la carte — $5/mo per app
- 60-day free trial
Most popular
Starter
$49/mo
3 users and every app included.
- 3 users included
- $9/mo per extra user
- All apps included — Dispatch, Pipeline, Calendar
- Online card payments
- 60-day free trial
Pro
$99/mo
8 users, every app, and the cheapest extra seats.
- 8 users included
- $6/mo per extra user
- All apps included
- Priority support
- Unlimited photos per job
- 60-day free trial
FAQ
Common questions
Can I use KoPay on mobile?
Yes. KoPay is responsive and optimized for phone and desktop dashboards.
Can I collect online payments?
Yes. KoPay supports Stripe-powered checkout for invoice payments.
Does KoPay support estimates?
Yes. You can send estimates, collect signatures, and convert accepted estimates to invoices.
How does fee pass-through work?
KoPay calculates the Stripe processing fee and adds it to the invoice total. Your customer pays it—you keep your full amount.
Is my payment data secure?
Yes. KoPay does not store card data. All payments are processed by Stripe, a certified PCI Level 1 payment processor.
How much does KoPay cost?
KoPay has a free plan, plus Solo, Starter, and Pro plans starting at $19/month. Every paid plan includes a 60-day free trial, so you can try it with real jobs before you're charged. See full pricing.
How does AI invoice drafting work?
Describe the job in plain English — or use the mic to speak it — and KoPay generates ready-to-review line items in seconds. It matches your existing product catalog first, then fills in gaps using your historical pricing so nothing is made up.
Does the AI get smarter over time?
Yes. KoPay builds a business profile from your invoice history and refreshes it automatically as you create more invoices. The more you use it, the more it reflects your real services, terminology, and pricing.
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Ready to stop eating processing fees?
Launch your workspace and start charging fees back to your customer today.
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iOS app coming soon
iOS app coming soon