Lawn Mowing & Maintenance
High-frequency billing for recurring clients. Invoice each visit, send weekly or monthly, keep customer history organized. Pass the card fee and get paid online without chasing anyone.
Landscaping invoicing software for lawn care and landscape companies
The invoice app built for landscapers.
Bill recurring lawn care clients, send estimates for design and install projects, pass credit card fees to customers, and collect payment online. Landscaping billing software that handles every service type you offer.
Pass card fees
Keep 100% of every invoice
Recurring & one-time
Both billing types covered
Get paid online
Stripe-powered pay links
The billing problem for landscaping companies
Landscaping has two billing modes — and most invoicing software handles neither well.
Landscaping companies live in two worlds. The first is high-volume recurring service — weekly mowing, biweekly maintenance, seasonal cleanups — where you're sending dozens of invoices to the same clients all season long. The second is high-ticket project work — design installs, hardscaping, irrigation systems, tree removals — where a single job might run $5,000–$25,000 and needs a proper estimate before anyone picks up a shovel.
Most invoicing software handles one or the other. Generic tools work fine for mowing invoices but fumble on large estimates. Field service platforms are built for dispatch workflows, not lawn care volume. KoPay handles both: fast recurring invoices with customer history for maintenance clients, and detailed line-item estimates with digital signatures for design and install work.
Add fee pass-through on top and the picture gets clearer. A landscaping company billing $200,000 per year — a mix of mowing routes and install projects — with 65% of revenue collected by card is processing $130,000 in card transactions. At standard rates, that's $3,770 in annual processing fees. With KoPay, those fees move to customer invoices instead of your bank account minus.
We built KoPay for service businesses that invoice constantly. Landscapers are exactly who we built it for — high customer count, high billing frequency, mix of project types, and card fees that compound invisibly all season long.
$3,770/yr
In card fees absorbed by a landscaping company billing $200K/yr at 65% card payments
$18,850
Lost over five years — enough for a new zero-turn or trailer upgrade
$0
Processing fees you absorb — KoPay's fee pass-through is built into every invoice
Who it's for
Landscaping billing software for every type of outdoor service business
Whether you mow 40 lawns a week solo or run a full-service landscaping company with installation crews and a maintenance team, KoPay handles your entire billing workflow in one place.
Full-Service Landscaping Companies
Estimates for large design and install projects, invoices for recurring maintenance, and team access for office staff and crew leads — all in one platform built to scale with your operation.
Irrigation & Sprinkler Specialists
Estimate new system installations with detailed line items for heads, pipe, valves, and labor. Invoice for seasonal startups and winterizations. Collect online every time.
Hardscape & Paver Contractors
High-ticket patio, retaining wall, and walkway projects that need accurate estimates and proper approvals. Send for digital signature before any material is delivered.
Tree Service Companies
Estimate removal, trimming, and stump grinding with detailed line items. Invoice same-day after the crew finishes. Collect card payment before loading the chipper.
Snow Removal Operations
Seasonal billing for per-push or contract snow services. Keep client records active year-round and invoice quickly when a storm rolls through — no starting from scratch each time.
The real math
What fee pass-through recovers for a growing landscaping company
A landscaping company with 60 recurring mowing clients at $90/visit, serviced weekly for 28 weeks a year, generates $151,200 in maintenance revenue alone. Add three to five landscape installs per season at $8,000–$15,000 each, and you're looking at $200,000–$230,000 in total annual revenue.
At 65% card payment rate, you're processing $130,000–$149,500 in card transactions. Standard processing fees run about $3,770–$4,336 per year — quietly subtracted from payouts while your clients pay the full quoted price and you absorb the difference.
With KoPay, that cost shifts to customer invoices as a transparent line item. Most landscaping clients are homeowners who understand credit card processing fees — especially when it's clearly disclosed on the invoice before payment. Over five seasons, you recover $18,850–$21,680. Enough for a new zero-turn mower, a trailer, or the crew bonus you've been putting off.
The recurring nature of landscaping billing makes fee pass-through especially impactful. You're not recovering fees on one or two big jobs — you're recovering them on every single visit, every week, all season long.
$200K+
Annual billing (example landscaping company with 60 recurring + 4 installs)
65%
Paid by card = $130K+ in card transactions annually
$3,770/yr
In processing fees passed to customers instead of absorbed — with KoPay
Features
Everything a landscaping invoice app needs
Processing Fee Pass-Through
KoPay automatically calculates the card fee and adds it to every invoice as a clear line item — mowing visits and $15K installs alike.
Recurring Client Invoicing
Keep customer records with full job history. Invoice the same client quickly every week without re-entering their information. Consistent, professional invoices every service visit.
Line-Item Estimates for Installs
Build detailed project estimates with labor, plants, mulch, materials, and equipment costs as separate line items. Email for digital signature before any work begins.
Stripe-Powered Pay Links
Every invoice includes a secure payment link. Clients pay online by card. You get notified instantly. No collecting checks, no bank runs, no following up by phone.
Customer & Job History
Every invoice tied to a customer record. See past work, notes, and contact details before any client interaction — all season long, every season.
Team Access & Permissions
Add crew leads, office managers, and foremen with role-based access. Everyone in the same system — without giving field crews access to your full billing records.
How KoPay compares
KoPay vs other landscaping invoicing software
Landscaping-specific software tends to be expensive and built for large franchises. Generic tools miss the field service workflow. Here's how KoPay compares.
| Feature | KoPay | Jobber | LMN | Yardbook | QuickBooks |
|---|---|---|---|---|---|
| Processing fee pass-through | Yes | No | No | No | No |
| Digital estimate signatures | Yes | Yes | Yes | No | No |
| Estimate → Invoice (1-click) | Yes | Yes | Yes | Yes | Manual |
| Stripe-native payments | Yes | No | No | No | Add-on |
| Mobile-first, no app required | Yes | App required | App required | App required | App required |
| Team permissions | Yes | Yes | Yes | No | Yes |
| Free to start | Yes (beta) | $39+/mo | $99+/mo | Freemium | $30+/mo |
How it works
From quote to cash — three steps
Send an estimate or invoice
For installs, build a line-item estimate with materials and labor and send for digital signature — the processing fee is added automatically. For recurring service, create and send a visit invoice in seconds.
Convert or deliver
For project work, convert the signed estimate to an invoice in one click at completion. For maintenance clients, send the invoice after each visit or at the end of the week.
Collect online — no chasing
Every invoice has a Stripe pay link. Clients pay by card online. You get notified instantly. No calls, no checks in the mail, no following up to confirm payment arrived.
Also useful for landscapers
Related guides
FAQ
Common questions about landscaping invoicing software
Can I bill recurring lawn care clients with KoPay?
Yes. KoPay keeps full customer records so invoicing a recurring client is fast every time. Create the invoice, send the pay link, and move to the next stop — no re-entering information every visit.
Can I pass card fees on landscaping and lawn care invoices?
Yes. KoPay automatically adds the processing fee as a transparent line item on every invoice — weekly mowing visits and $15K installs alike. Customers see it before paying.
How do I send estimates for large landscape install projects?
Build a line-item estimate with labor, plants, mulch, materials, and equipment as separate line items. Email it to the customer for digital signature. Once signed, convert to an invoice in one click — no retyping.
Does landscaping invoice software work on mobile?
Yes. KoPay runs in any mobile browser — no app download required. Send invoices from the job site while your crew finishes loading the trailer. No laptop needed.
What does landscaping billing software cost?
KoPay is free during our beta period. Sign up, add your team, and lock in early access before paid plans are announced. We give plenty of notice before anything changes.
How do landscaping customers pay invoices online?
Every invoice includes a Stripe-powered pay link. Clients click, pay by card, and you're notified instantly. The invoice marks Paid automatically — no manual reconciliation or check-depositing required.
Stop absorbing card fees on every lawn you mow.
Join landscaping businesses already using KoPay to pass processing fees, invoice faster, and collect payment online all season long — built in the USA, free during beta.
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